And, while most of these tools are free, bringing all the workflows together can be a nightmare. And, if you work with a team, it becomes more difficult. Thankfully, today you have access to free project management software. These tools help you plan work, manage tasks, and collaborate with your team — without paying a dime. We looked at dozens of the best project management tools and settled on these ten. Here is what we looked at to shortlist the top 10 project management apps from the dozens of options available.
For solo users, you can manage unlimited projects with the free plan. This makes Toggl Plan suitable for most freelancers and consultants. You get the following additional features when you upgrade to a paid plan.
However, small teams will quickly reach the ten project limit. However, you only get tasks per project. And for good measure, here are the top 9 Wrike alternatives. Bitrix24 is an intuitive free project planning software and project management solution that tries to solve multiple business needs at once. But as a free project planner, it offers you tasks, Gantt charts, and task dependencies. The only cap is with the number of users and storage.
Need more insight? Check out our detailed Bitrix24 review. They ultimately slow down the experience and draw the eye away from the more critical business elements of the page. Teamwork Projects is a very well-known project management system or software geared more for audiences needing enterprise management with single sign-on, HIPAA compliance, and premium support. Their paid plans have many feature options for teams and offer a suite of tools such as billing and invoicing. For instance, in the Pro plan, you get lots of integrations such as Dropbox and Slack, way more storage, and up to 50 users.
This project management software is simple to use compared to most other project management software solutions. You can quickly move your task and assign work with their drag-and-drop feature. And all we want for Christmas is less downtime! Unsure whether you should commit to Asana for the long-term?
Check these Asana alternatives. That hampered roll-out efforts in my organization, along with the fact there is no desktop app for Asana. Take a look at our Asana and ClickUp comparison! You can plug in deadlines, like pay bills in three days, and the project management app will automatically remind you.
Also, did you know Todoist was built as a personal task management app and not as a project management app for businesses and team collaborations? Read our take on Todoist vs. ClickUp and learn about other top alternatives to Todoist. Airtable is a beautifully designed, table-meets-database solution. It takes what you love about Excel and Google Sheets and puts a modern web-based project on it.
Think of Airtable as a fancy spreadsheet that helps you track inventory, lists of reference items, or as a bootstrap CRM. Essentially, Airtable is a super-friendly, non-intimidating database for the 21st century, disrupting traditional database management systems that rely on SQL or other complex languages.
Compare Airtable and ClickUp for project management. The funny thing is for a software that takes pride in their Gantt charts, you get just ONE Gantt chart in the free plan. The next step up is not that expensive though. Looking for great Gantt chart software?
It also has a wall for social communication and private tasks, along with white labeling for client spaces, invoicing, and CRM capabilities.
That would be great to communicate and manage tasks straight from the mobile. Redbooth has you covered. It features a simple, user-friendly interface that helps teams feel comfortable right away. Looking for a different set of features or lower price point? Check out these alternative options for popular software solutions. Our comprehensive guides serve as an introduction to basic concepts that you can incorporate into your larger business strategy. We've tested, evaluated and curated the best software solutions for your specific business needs.
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The best things in life are free, particularly software. All eight of these free project management apps meet at least one of the three characteristics listed below. In most cases, you should only have to pay for the added conveniences and proprietary functionality that enhances your experience while using the software. Every tool on this list exemplifies this philosophy.
With the exception of one tool on this list, every single free software option offers access to at least five users. In fact, many of the platforms listed below allow you to add unlimited users to the tool, which is incredibly generous.
Most project management software options offer some sort of free trial before you decide to take the plunge and purchase their product. That is not what we are looking at here today. These rankings were made based on the amount of functionality, user friendliness, and the limits, or lack thereof, placed on these free versions.
When it comes to free project management software, Freedcamp has so much to offer its users. Freedcamp is a little on the dull side, but it excels when considering the capabilities that come with its free option. The name truly fits the package when it comes to Freedcamp.
All of the standard project management features are included, such as task lists, shared team calendars, time tracking, and team communication capabilities. I was about ready to give ClickUp the top spot for this list since they offer unlimited users and tasks with their free tier on top of a superior and attractive user interface when compared with Freedcamp.
That being said, ClickUp is a very impressive platform that offers lots of functionality with its free option, including task lists, kanban boards, project budgeting, file sharing, team communication, and time tracking. It's a project management tool that lets you break projects down into sections and sub-lists, along with dashboards to see how much of the project has been completed already. You'll add, rearrange, and complete tasks the same way you would in a to-do list app, but with the collaboration and organization features you need to work as a team.
For your personal tasks—or the things at work that don't fit into a precise project—you can make extra lists in Asana that are only shared with specific people.
Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of. Whether you're working solo or with a team, you can automate Asana with Asana's Zapier integrations , letting you connect project information to other apps.
Try one of the workflows below, or get inspiration from these automations from real users. Most project management apps let you choose from only a handful of task views, like a list, calendar, or Kanban view. Additional views, especially Gantt charts, are usually a premium feature.
ClickUp is different. It's a simple and free project management app that lets you choose from 11 different task views, including Gantt charts and mind maps. There are also four different page views: Chat which displays conversations alongside your tasks , Doc which lets you create docs, wikis, and knowledge bases , Embed to add apps and websites next to your tasks , and Form to add a form next to your tasks to gather, organize, and collect data.
ClickUp's dashboards are just as customizable, letting you choose from more than 20 different widgets so you can only highlight the most important project information. There's a lot to parse when you're first getting started with ClickUp. The onboarding process won't be as simple as Trello, for example, but the extra customization is worth it—especially when it's completely free. Plus, the company has done a great job with guided in-app onboarding to get you started.
Try one of the automations below, or read about why ClickUp users love Zapier. ClickUp Price: The free plan includes unlimited tasks and users, up to MB of storage, and up to uses of Gantt charts, mind maps, dashboards, and timeline views. Paymo is a project management app and time tracker with a free plan that makes it easy for freelancers to plan, prioritize, and keep track of their work for multiple clients and projects.
Work is bucketed into three categories: clients, projects, and tasks. For each task, you can assign due dates, set priorities, and add descriptions and attachments. You also have two options for how to view your tasks—as a list or in a Kanban board—or use Paymo's filter to sort all of your tasks for every client and project by status, due dates, priorities, and more. When you're ready to start working on a specific task, just select that task in Paymo's time tracker and click the play button to start tracking your time.
When you stop the timer, it adds the time to your timesheet and attributes it to the right task, client, and project. When it's time to bill your clients, use Paymo's time reports to pull the exact data you need.
You can even set work hours and hourly rates for your team to make billing a breeze. Export, print, or share the report with your clients in a detailed list view or as a pie graph or bar chart, or take the data and use it to create a branded invoice directly in Paymo. You can even set up your invoices to allow for online payments through Stripe, PayPal, and more. You can also use Paymo's Zapier integration to connect your freelance projects with other workflows, connecting Paymo to other task management apps or your calendar.
Looking for more apps to simplify your administrative tasks as a freelancer? Here are our recommendations for the best time tracking apps and the best accounting apps for freelancers.
If it were up to you, would you manage your projects in a spreadsheet? If so, you might like Wrike. Wrike offers the same flexibility of a spreadsheet—with columns for every bit of info you want to track about tasks.
If you like spreadsheets but need even more customization, head down to our review of Airtable. Wrike lets your team update the status of tasks at various intervals—in-progress, on hold, canceled, or completed. Additionally, you can set the status of projects to green, yellow, red, on hold, or canceled, making it easy to create your weekly project status reports. While you can do a lot with Wrike's free plan, its best features—including time tracking, Gantt charts, and custom dashboards—do require a premium plan.
If you're running a small operation now but planning to scale in the future, Wrike grows alongside you, giving you all of the tools you need to run both a single small project and many concurrent large ones.
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